Should an RFP require proof of in-house fabrication?

An RFP can require disclosure of where major work occurs and evidence of capacity, quality, and accountability. Do not assume that in-house fabrication automatically yields better results. Tie the requirement to project risk, allow equivalent evidence, disclose the scoring, and review the requirement for competition concerns.

What accessibility language belongs in a shelter RFP?

Identify the adopted accessibility standard and edition, then specify clear space, route, boarding-area interfaces, furnishing constraints, submittals, and review responsibility. For Canadian projects, reference CSA/ASC B651:23 together with applicable jurisdictional requirements. For U.S. projects, reference the 2010 ADA Standards, including sections 810.3 and 810.2. Do not rely on one-line product-compliance language; a qualified specialist and the authority having jurisdiction should confirm each site.

How specific should material requirements be in an RFP?

Specify the characteristics required for safety, durability, maintenance, appearance, and site compatibility, including materials, performance, finishes, glazing, hardware, corrosion protection, and evidence. Avoid unnecessary proprietary detail and define salient characteristics and an approved-equal process.

Can an RFP request a facility tour as part of the evaluation?

Yes, when agency rules permit it, and the requirement is disclosed and applied consistently. A tour or capability review can help verify equipment, staffing, controls, workload, and the proposed production route. It should not create an undisclosed scoring factor or preference after proposals arrive. Federal preaward survey rules provide one example of a responsibility review when information on hand is insufficient, but municipal rules may differ.